University of Pécs

Neptun Unified Education System

 

Hallgatói segédlet

Alább olvashatjátok a Neptun PTE-re szabott használati útmutatóját. A tartalomjegyzékben a keresett információra kattintva azonnal a témára ugrik az oldal. Amennyiben van olyan Neptun funkció, amelyet nem találsz, vagy részletesebb leírását olvasnád, kérjük, írd meg nekünk a neptun@pte.hu címre.

Dear Users, The Neptun Education System is not available on 24 July 2017 because of maintenance. Thank you for your understanding.



Please note that in the introductory phase of Neptun, from October 30, 2015, you will only be able to view the data stored in ETR, however, you will not be able to enter data, or do any administration there (in ETR). During this transitional period we will provide information on any upcoming administrative tasks (i.e.: exam and payment registration) on the website of Neptun, and all the other possible forums. Although, we know that getting familiar with the processes and elements of this new software takes time, energy and attention, we kindly ask every University Citizen’s cooperation. We hope that from November 17, you will be able to do the administration of all the matters related to your studies efficiently.



Neptun, the electronic education system of the University of Pécs, is applied by almost every university of the country. It keeps a record of university studies, stores the data of registering subjects and the exam results, assists in educational administration, e.g.: handling and submitting the applications and also assists in education, with the usage of the virtual spaces of Neptun Meet Street.



We would like to draw your attention to the fact that the payment deadline of the tuition fee and other payments will not change. Between October 30 and November 17, 2015, the option of credit card payment (POS terminal) at the cashiers and registrar’s offices will not be available. You will be able to fulfill your payment obligations in the following ways: Transfer (the bank account number for tuition fee payments is 10024003-00282716-01110009, and for other payments it is 10024003-00282716-00000000; please indicate your EHA code and the payment title in the notice for transfer); Cashier (for payments imposed until October 30) To avoid any inconvenience, please be informed about your payment obligations on ETR web interface before the shutdown of ETR on October 30, 2015. We will soon provide you with information regarding the new “joint accounts” payment system of Neptun administration system. Please also note that after the shutdown you will not be able to modify invoices issued from ETR, so if you previously requested an invoice but not used it yet, please be sure to check that the data on the invoice are correct.



When logging in this screen first, all exams being posterior to the actual date and announced in the current semester will be shown automatically, but you can also refine the list. If you are only interested in the exams of a particular subject, select the subject in the "Subjects" dropdown menu and click on "List exams". The two most significant details are the subject name and the exam date, but beyond them you can see other data in the line such as: “Type”, “Limit”, “Member/Limit”, “Classrooms”, “Lecturers”, and “Description”. At exams (in the line of the given exam) a red exclamation mark icon is displayed when the number of the taken exam is less than the minimum number defined by the institution. Thus, on the interface you are informed when registering for an examination and when viewing your already taken exams about which exams are not met the appropriate number. You have the possibility to view the results previously acquired from the subject of the given exam on the "Exams/Exam registration" menu item as well. If you already have a result from the subject of the announced exam, then by clicking the plus icon in front of the line of the exam an internal list opens which contains as many lines as many earlier results you have. If you have found the searched exam, click on the name of the exam subject or on the line-end “Options /Exam data” link, and data of the selected exam appear in a pop-up window (basic data, courses/registered students, examiners, history). To register for an exam click on the “Registration” within the “Options” icon in the line of the certain date on the Exam registration interface. You are able to register for (or drop) an exam only in the exam period specified by the institution/lecturer. You will receive an automatic system message about your exam registration as well. You will get this message even if someone else has registered you for the exam. If you have already registered for the exam, letters of the line of the exam appears in blue and when dragging the mouse over the line a tooltip (popup information box) informs you that you have already applied for this exam. In such cases the “Registration” link is also inactive (but the "Deregistration" link turns into active as previously described, so you can drop the exam just from here). If you would like to drop an exam in consequence of either the change of exam date or a mistaken registration or perhaps because getting into the waiting list, just click on the “Options” icon situated at the end of the exam’s line, then the “Deregistration” label. (Under the terms of the regulations of the University of Pécs this can be done within 36 hours before the exam but faculties’ regulations may set different deadlines.) In this case the system tries to deregister you from the exam concerned and gives a confirmation about successful or unsuccessful operation. You will receive an automatic system message about deregistration as well, either you have or someone else has performed deregistration from the exam. If you would like to change the exam of a subject to another exam date, the "Change exam" option appears by clicking on the "Options" icon of the line of the exam in the list of exams. If you would like to change the exam of a subject to another exam date, click on the "Change exam" option at the end of the line of the exam to be changed. Then you can view all the other announced exams of the subject in a pop-up window to which you can change the selected exam occasion. In the exam change window, select the exam occasion to which you wish to change the exam and click the icon at the end of the line of the given exam and then on the "Change exam" label. Before saving the operation, the program asks a confirmation question in a pop-up window in which you can confirm the exam change intention. Naturally, exam change is only possible among future exam occasions.



With the launch of Neptun the usual payment methods will change, as well. The introduction of joint account facilitates the organization and the schedule of student payments. It is also important to know that postal check payment will be terminated. In the future students can find information about the joint account on neptun.pte.hu and the website of the Central Registrar’s Office (kti.pte.hu). Changing the electronic administration system also affects the payouts of scholarship. As usual, the university will transfer the scholarship until November 10; however, there will be no mid-month transfer either in October or in November.



Students have the possibility to pay tuition fee or other charges through Neptun System. By clicking the menu of „Finances” , „Payment” the unpaid items will appear. If imposing items is allowed for students in your institution, the "Transcribe item" link is available below the filter section, found directly below the height of the "List" button, on the left side of the page. When clicking it, a popup window appears, in which you may transcribe a payment obligation for yourself. Item data is to be entered in order, one by one, selecting required settings from dropdown menus. For further information about the meaning of settings and the rules concerning various payment obligations please consult the Registrar’s department at your institution. First you have to select the payment title (e.g. service title, which may be a separate procedure or late fees) because additional fields will appear according to the title then. With the help of a term-selector button you can transcribe IV (repeat exam) fee both for the term before the current one or for the next term as well. At services title you can select the “Every semester” option from the term selection field, thus you can choose from subjects of all your terms at related subjects. In this case, the term of the imposition item will always be the current term. (The reason for this, e.g. specified student imposition for subject re-registration and the related subject registration check, prohibition.) In case of repeat exam and service titles the institution may require selecting the subject from the “Subject” drop-down menu (for easy identification the subject code also appears after the subject name). In case of service title this depends on the service type. If you have set everything correctly, then click on the “Create item” button. The system provides feedback whether the imposition was successful or not, and then on the “Payments” tab after setting the filters correctly the transcribed item will immediately appear among your active items. The name of the imposition item will be the fee type belonging to the payment title (e.g. within service title, the name of an item transcribed with “Deadline omission fee" fee type will be "Deadline omission fee"). The payment process is the same as the normal payment process. DELETING ITEMS In Neptun, students can only delete unpaid items transcribed by themselves, but not items transcribed by administrators, lecturers of the institution or generated by the system. Accordingly, if the student would delete an item subscribed by someone else, the program prevents the operation and a warning message notifies him/her that only own item can be deleted. After marking the check boxes in the list of the items to be deleted, click "Delete" button at the bottom of the page.



Information on the change of the electronic administration system - [CooSpace] - With the launch of Neptun, Coospace and Modulo will be also replaced, and similarly to ETR, these systems will not be accessible either through the change-over period nor after that. That is why we asked the professors to upload every learning material and document on CooSpace until October 26, 2015, so students can download these materials before the shutdown of ETR, October 30, 2015. Instead of CooSpace and Modulo a new system will be introduced on November 17, 2015, called as Neptun Meet Street, which is a similar system to Neptun. It is important to know that Neptun is built up in a module pattern and the modules will be accessible from the interface of Neptun as one single system.



Using the menu of Studies / Training data you can view the data pertaining to your training(s), programme(s), specialization(s) and diploma. Data belonging to your training are displayed at the top of the interface. Here you can get information about, among others the time interval of the training legal relationship, about the maximum number of useable terms, but all the essential training data can be found here (training floor, mode, programme type, module, max. number of terms, etc.). This screen only provides information; you are not allowed to modify data here. The interface only displays specializations for which you have already been registered. To apply for a specialization, click "Select specialization" on the "Administration" menu. By clicking on the menu of ”Subjects”/ ”Register for subjects ” you can register for subjects and select pertaining courses for the current semester from this screen. To register for a subject you have to choose a subject type in the filter and the "Subjects currently offered only" checkbox must be ticked. In the subject list you have to click on the “Add” link at the subject you would like to add. At his point, the subject window appears where you can find the available courses. You can finalize your subject registration by selecting the wished course with the check box and click on the “Save” button. A feedback message informs you about the success or failure of the subject registration. The reason for the possible failure of subject registration can be read in this message (for example, you did not meet the current subject registration requirements established by the institution or the course is already full etc.). The message indicates explicitly that the headcount of which course has already filled, so you can see what the reason for the failure is in case of more course registration as well. Subject registration is possible only for currently offered subjects! The "Register for subject" column appears only in the list of subjects if the "Subjects currently offered only" checkbox is checked! Subjects which have not been offered are read only, they cannot be added.



You can find four tabs on this interface, and in this first, “Personal data” tab you can view your basic personal data (e.g. address, name, citizenship, tax identification number, date of birth, educational identifier etc,) and here you are allowed to edit them by clicking the “Modify data” button. On the Personal data interface, below the second "Permanent/Temporary student card" tab, permanent and temporary student card data are displayed. By clicking the "Options" icon at the end of the line you can view the data of the decal and possible identity card belonging to the certain student card. Under the third, "Records" tab on the Personal data interface, your official documents are shown that have been uploaded to the system. Here you have the opportunity (if your institution authorizes it) to upload a new record/records and modify or even delete the existing data as well. Under the fourth, “Preference” tab on the Personal data interface, such data are displayed of you, by which you may receive preference on a certain field that is determined by the institution. This could be the recording of deficiency. You can enforce your modification intention according to the institutional limitations. Your data displayed here are crucial as they are required, among others, to the administration of tax relief for fees, of scholarships or of availing you with social security services, so you are requested to modify them only in justified cases. By clicking on the menu of Personal Data, Data modifications, you can see your previously sent data modification requests. In the "Accepted" column you can see whether a request has already been accepted or not.



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Levél Csapda