University of Pécs

Neptun Unified Education System

 

Hallgatói segédlet

Alább olvashatjátok a Neptun PTE-re szabott használati útmutatóját. A tartalomjegyzékben a keresett információra kattintva azonnal a témára ugrik az oldal. Amennyiben van olyan Neptun funkció, amelyet nem találsz, vagy részletesebb leírását olvasnád, kérjük, írd meg nekünk a neptun@pte.hu címre.

Please note that in the introductory phase of Neptun, from October 30, 2015, you will only be able to view the data stored in ETR, however, you will not be able to enter data, or do any administration there (in ETR). During this transitional period we will provide information on any upcoming administrative tasks (i.e.: exam and payment registration) on the website of Neptun, and all the other possible forums. Although, we know that getting familiar with the processes and elements of this new software takes time, energy and attention, we kindly ask every University Citizen’s cooperation. We hope that from November 17, you will be able to do the administration of all the matters related to your studies efficiently.



Dear Users, The Neptun Education System is not available on 24 July 2017 because of maintenance. Thank you for your understanding.



Neptun, the electronic education system of the University of Pécs, is applied by almost every university of the country. It keeps a record of university studies, stores the data of registering subjects and the exam results, assists in educational administration, e.g.: handling and submitting the applications and also assists in education, with the usage of the virtual spaces of Neptun Meet Street.



We would like to draw your attention to the fact that the payment deadline of the tuition fee and other payments will not change. Between October 30 and November 17, 2015, the option of credit card payment (POS terminal) at the cashiers and registrar’s offices will not be available. You will be able to fulfill your payment obligations in the following ways: Transfer (the bank account number for tuition fee payments is 10024003-00282716-01110009, and for other payments it is 10024003-00282716-00000000; please indicate your EHA code and the payment title in the notice for transfer); Cashier (for payments imposed until October 30) To avoid any inconvenience, please be informed about your payment obligations on ETR web interface before the shutdown of ETR on October 30, 2015. We will soon provide you with information regarding the new “joint accounts” payment system of Neptun administration system. Please also note that after the shutdown you will not be able to modify invoices issued from ETR, so if you previously requested an invoice but not used it yet, please be sure to check that the data on the invoice are correct.



You can find four tabs on this interface, and in this first, “Personal data” tab you can view your basic personal data (e.g. address, name, citizenship, tax identification number, date of birth, educational identifier etc,) and here you are allowed to edit them by clicking the “Modify data” button. On the Personal data interface, below the second "Permanent/Temporary student card" tab, permanent and temporary student card data are displayed. By clicking the "Options" icon at the end of the line you can view the data of the decal and possible identity card belonging to the certain student card. Under the third, "Records" tab on the Personal data interface, your official documents are shown that have been uploaded to the system. Here you have the opportunity (if your institution authorizes it) to upload a new record/records and modify or even delete the existing data as well. Under the fourth, “Preference” tab on the Personal data interface, such data are displayed of you, by which you may receive preference on a certain field that is determined by the institution. This could be the recording of deficiency. You can enforce your modification intention according to the institutional limitations. Your data displayed here are crucial as they are required, among others, to the administration of tax relief for fees, of scholarships or of availing you with social security services, so you are requested to modify them only in justified cases. By clicking on the menu of Personal Data, Data modifications, you can see your previously sent data modification requests. In the "Accepted" column you can see whether a request has already been accepted or not.



On the interface of Administration / Requests you can fill in the request templates uploaded by the institution. Here you are allowed to put in requests electronically to your institution. The requests can be varied according to the case types. The institution edits and uploads their templates to the system. They are displayed for you only in this case. On the tab of "Available request forms" you have the option to fill in requests uploaded by the institution. This can be done by clicking on the name of the requests or on the line-end "Options/Select" link. The request appears as part of the interface and after its filling it will be forwarded with the "Save" button. The suspension of filling Request is also possible. You can continue or re-start the filling later with the dedicated button. A red X appears in the “Request filled” column, if you have suspended the filling of the request. The abandoned request may be continued or restarted. After saving, in certain cases (if the institution demands attachment for the request) you can upload attachment in the ‘Upload request attachment’ window. (If there is a deadline of the attachment handing in, this also appears in the window.) In this window you can upload a file from a library with the “Browse” button and you can also enter a description to it in the “Description” field. The upload takes place with the “Upload new attachment to request” button. On the tab of ”Submitted requests” you can see your requests that were filled and handed in till now. It might be set that a given request how many times can be completed. The invalidated requests are not counted in the student’s maximum number of available requests. Since during filling some requests, you may need to see information of your other training, so in case of such requests templates we suggest that you should use the "Suspend filling in" checkbox in order to save the data already filled in during the submission of the request.



The Neptun, similarly to the previous education system, is available from the central website of the university and from the websites of the organization units of the unirversity by clicking on the icon which indicates the education system. Web browsers supported by the software: Microsoft Internet Explorer, Mozilla Firefox, Google Chrome. It is recommended to save the Neptun’s website as a bookmark in the favorite browser. On entering the Neptun web interface a login screen appears, on which we can login by selecting the identifier (EHA code) and password received (and the language) from the institution. The Neptun’s interfaces are available in three languages: Hungarian, English, German. If you find terms which are not appropriate for the set language (error alerts, orders, other expressions), please send your comments to the following email address: neptun@listserv.pte.hu By changing the language the Hungarian texts on the interface, necessary for login, would also change to the actual language. At the bottom half of the interface you can find the latest news, downloadable documents and useful links uploaded by the institution arbitrarily (in different languages only news, descriptions and documents of the current language will appear). If you try to login the Neptun on a not supported web browser, the program will not let you enter, but a warning message will appear which informs you that you are using an unsupported browser. In such a case, the links for downloading the current versions of the supported browsers will be also displayed, by clicking on which the supported version can be downloaded easily, quickly and for free. The first entry on the web interface is possible using the EHA code as the user name and the password received. (You can find further information about the password relating to the Neptun code in the Frequently Asked Questions, under “Neptun code”.)



When logging in this screen first, all exams being posterior to the actual date and announced in the current semester will be shown automatically, but you can also refine the list. If you are only interested in the exams of a particular subject, select the subject in the "Subjects" dropdown menu and click on "List exams". The two most significant details are the subject name and the exam date, but beyond them you can see other data in the line such as: “Type”, “Limit”, “Member/Limit”, “Classrooms”, “Lecturers”, and “Description”. At exams (in the line of the given exam) a red exclamation mark icon is displayed when the number of the taken exam is less than the minimum number defined by the institution. Thus, on the interface you are informed when registering for an examination and when viewing your already taken exams about which exams are not met the appropriate number. You have the possibility to view the results previously acquired from the subject of the given exam on the "Exams/Exam registration" menu item as well. If you already have a result from the subject of the announced exam, then by clicking the plus icon in front of the line of the exam an internal list opens which contains as many lines as many earlier results you have. If you have found the searched exam, click on the name of the exam subject or on the line-end “Options /Exam data” link, and data of the selected exam appear in a pop-up window (basic data, courses/registered students, examiners, history). To register for an exam click on the “Registration” within the “Options” icon in the line of the certain date on the Exam registration interface. You are able to register for (or drop) an exam only in the exam period specified by the institution/lecturer. You will receive an automatic system message about your exam registration as well. You will get this message even if someone else has registered you for the exam. If you have already registered for the exam, letters of the line of the exam appears in blue and when dragging the mouse over the line a tooltip (popup information box) informs you that you have already applied for this exam. In such cases the “Registration” link is also inactive (but the "Deregistration" link turns into active as previously described, so you can drop the exam just from here). If you would like to drop an exam in consequence of either the change of exam date or a mistaken registration or perhaps because getting into the waiting list, just click on the “Options” icon situated at the end of the exam’s line, then the “Deregistration” label. (Under the terms of the regulations of the University of Pécs this can be done within 36 hours before the exam but faculties’ regulations may set different deadlines.) In this case the system tries to deregister you from the exam concerned and gives a confirmation about successful or unsuccessful operation. You will receive an automatic system message about deregistration as well, either you have or someone else has performed deregistration from the exam. If you would like to change the exam of a subject to another exam date, the "Change exam" option appears by clicking on the "Options" icon of the line of the exam in the list of exams. If you would like to change the exam of a subject to another exam date, click on the "Change exam" option at the end of the line of the exam to be changed. Then you can view all the other announced exams of the subject in a pop-up window to which you can change the selected exam occasion. In the exam change window, select the exam occasion to which you wish to change the exam and click the icon at the end of the line of the given exam and then on the "Change exam" label. Before saving the operation, the program asks a confirmation question in a pop-up window in which you can confirm the exam change intention. Naturally, exam change is only possible among future exam occasions.



With the launch of Neptun the usual payment methods will change, as well. The introduction of joint account facilitates the organization and the schedule of student payments. It is also important to know that postal check payment will be terminated. In the future students can find information about the joint account on neptun.pte.hu and the website of the Central Registrar’s Office (kti.pte.hu). Changing the electronic administration system also affects the payouts of scholarship. As usual, the university will transfer the scholarship until November 10; however, there will be no mid-month transfer either in October or in November.



Students have the possibility to pay tuition fee or other charges through Neptun System. By clicking the menu of „Finances” , „Payment” the unpaid items will appear. If imposing items is allowed for students in your institution, the "Transcribe item" link is available below the filter section, found directly below the height of the "List" button, on the left side of the page. When clicking it, a popup window appears, in which you may transcribe a payment obligation for yourself. Item data is to be entered in order, one by one, selecting required settings from dropdown menus. For further information about the meaning of settings and the rules concerning various payment obligations please consult the Registrar’s department at your institution. First you have to select the payment title (e.g. service title, which may be a separate procedure or late fees) because additional fields will appear according to the title then. With the help of a term-selector button you can transcribe IV (repeat exam) fee both for the term before the current one or for the next term as well. At services title you can select the “Every semester” option from the term selection field, thus you can choose from subjects of all your terms at related subjects. In this case, the term of the imposition item will always be the current term. (The reason for this, e.g. specified student imposition for subject re-registration and the related subject registration check, prohibition.) In case of repeat exam and service titles the institution may require selecting the subject from the “Subject” drop-down menu (for easy identification the subject code also appears after the subject name). In case of service title this depends on the service type. If you have set everything correctly, then click on the “Create item” button. The system provides feedback whether the imposition was successful or not, and then on the “Payments” tab after setting the filters correctly the transcribed item will immediately appear among your active items. The name of the imposition item will be the fee type belonging to the payment title (e.g. within service title, the name of an item transcribed with “Deadline omission fee" fee type will be "Deadline omission fee"). The payment process is the same as the normal payment process. DELETING ITEMS In Neptun, students can only delete unpaid items transcribed by themselves, but not items transcribed by administrators, lecturers of the institution or generated by the system. Accordingly, if the student would delete an item subscribed by someone else, the program prevents the operation and a warning message notifies him/her that only own item can be deleted. After marking the check boxes in the list of the items to be deleted, click "Delete" button at the bottom of the page.



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Levél Csapda